EMAIL ABCs Tatiana B. 7th Period 03/30/16
Published on Mar 30, 2016
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EMAIL ABCs
Tatiana B.
7th Period
03/30/16
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ACRONYMS
can confuse and annoy e-mail recipients
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BE SURE TO DOUBLE CHECK THE ADDRESS-
that your e-mail is going to. You don't want to send an invatation
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CLUTTER E-MAILS--
waste time and effort. When participating in an ongoing e-mail "conversation," don't start a
completely new e-mail each time you respond, but don't include all the text from the entire e-mail thread either. Include
at least -- and only -- the minimum amount of content necessary to provide context for the conversation
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DEFAULT SETTINGS-
are the best choice when e-mailing someone whose technology tools are unknown to you. Some e-mail
programs cannot "read" fancy fonts, unusual colors, or unique formatting.
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EXCESSIVE PUNCTUATION-
such as multiple exclamation points -- should be avoided!!! The importance of your text should
speak for itself.
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FLAMING-
- sending an angry e-mail message -- always is unacceptable. Reread every e-mail you write before sending it,
to make sure your message won't be read as "flaming."
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GRAMMAR COUNTS-
Use correct spelling, grammar, and punctuation in your e-mails. Always proofread and spell-check.
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HUMOR, SARCASM, IRONY-
easily can be misinterpreted in an e-mail, where tone of voice is lost. If you must use humor,
consider including a smilie or emoticon to clarify your meaning.
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INCLUDE A SUBJECT LINE-
in all e-mails. Choose a subject that will be meaningful -- and memorable -- to both you and the
recipient(s).
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JUDGEMENT-
is essential when forwarding e-mails. Be absolutely sure that the people you're e-mailing appreciate the same
kind of humor you do, and remember, there can be too much of a good thing. Only send the very best!
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LIMIT EACH LINE OF AN EMAIL TO FEWER THAT 75 CHARACTERS-
Not all e-mail programs recipient(s) might receive lines that
run on interminably.
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MIND YOUR MANNERS-
Make requests politely. Say "please" and "thank you" when necessary. Just because you can't see
the person you're talking to, doesn't mean the rules of etiquette can be ignored.
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NEVER SEND ANYTHING BY E-MAIL THAT YOU WOULD NOT WANT MADE PUBLIC-
No e-mail is completely private and, even if you
"delete" a message, a computer expert probably can retrieve it.
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OPENING AN UNEXPECTED ATTACHMENT CAN BE DANGEROUS-
Many experienced e-mailers simply won't take the risk. When
sending an attachment, always include a personal message in the body of the e-mail, so the recipient will know that it's
safe to open
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PUBLICIZING SOMEONE ELSE'S E-MAIL ADDRESS WITHOUT THERE PERMISION IS AN INVASION OF THERE PRIVACY-
When forwarding an
e-mail to more than one recipient, address the e-mail to yourself and Bcc: (Blind Carbon Copy) everyone else. The
addresses entered as BCC: Won't appear on the delivered e-mails.
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QUICK! GET TO THE POINT!-
When composing an e-mail, use the triangle form of writing. Place the most important
information in the first paragraph and add details in ensuing paragraphs.
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REPLYING TO SPAM-
even to unsubscribe -- confirms to the spammer that your e-mail address is active, and results in
even more spam.
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SALUTATIONS-
If you don't know the full name or gender of the person you're e-mailing, use
what you do know: "Dear Sal U. Tation," for example.
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TIME MATTERS-
Reply to e-mails within 24 hours if at all possible. Do not, however, respond at all to e-mails from people
you don't know.
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UPPER CASE WORDS-
S LOOK LIKE SHOUTING. ONLY USE UPPER CASE WORDS WHEN TRYING TO MAKE A POINT
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VERY LARGE FILES OR ATTACHMENTS-
can crash recipients' e-mail programs -- or worse, their servers. Send a URL instead -- or
ask the recipient's permission to send the file.
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WARNINGS-
about murderers in malls, recalled medications, computer viruses, or similar terrifying tales invariably are
false. If you feel that you must forward one, check it out first at sites such as Urban Legends.
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EXTRANEOUS INFORMATION-
characters, e-mail addresses, subject lines, and repetitious text waste time by forcing
recipients to scroll through many lines of e-mails to find the meat of the mail. When forwarding an e-mail, delete all
unnecessary text and graphics.
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YOUR TONE-
in an e-mail should reflect who the recipient is, not the communication medium you're using. Many users see
e-mail as an informal method of communication; it is not. While an informal tone is appropriate for a friend, a more
formal tone should be used to communicate with your scout leader or a college admissions officer. An extremely formal
tone is appropriate for someone you hope not to hear from again!
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ZIP YOUR LIP!-
! E-mail is personal correspondence. You should never -- without permission from the sender -- quote
publicly from, or forward to a public forum, a private e-mail sent to you
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In conclusion of what I have learned is that u have to be very cautious of what you do in the business world!
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