There are 4 matrix to evaluate your task whether urgent or important or not urgent and not important. The first category is called the quadrant of Managed activities and it includes things you need to do in a crisis or pressing problems and projects that are deadline-driven. which falls under the nature of urgent and important.
The 2nd is called the quadrant of Leadership and Quality activities and these are activities that you do to prevent problems, build relationship, to recognize and maximise on new opportunities, time spend in planning activities and time for recreation. which falls under the nature of important but not urgent.
The 3rd quadrant is of Deception activities. These are activities that appear to be urgent but in actuality is not important. such as interruption, some phone calls, mails, reports and Meeting or matter that appear pressing but will not produce high value results. Finally is the quadrant of Waste Activities which includes trivia- inconsequential things you need to do, some mails and calls, work that actually waste your time and other pleasant activities which is known to be not urgent and not important as well. ( Eg: the colleague has problem with bf or gf, invite you for coffee or dinner to talk about their problems)
Effective time management recommends that you prioritize your focus and time on tasks and activities within the quadrant of Leadership and Quality and then followed by the quadrant of Managed activities. Leaving the balance 2 quadrants, which is the least of your priority to either do it when you have spare time or totally eliminating it.
Procrastination has also got to do with your thinking and feeling, therefore, it is necessary to understand how we think and feel