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Slide Notes

DownloadGo Live

Google Gmail, Search & Drive

Published on Nov 18, 2015

This deck will take you through some time saving tools that you may not know were lurking behind these services that you probably use all of the time.

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MORE DECKS TO EXPLORE

PRESENTATION OUTLINE

1.

GMAIL

WHAT YOU NEED TO KNOW TO GET SOME TIME BACK
Photo by nathanmac87
2.

LABELS VS. FOLDERS

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3.

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  • Folders = 1 'location'
  • Gmail supports multiple labels
  • Millard & Media & Conferences
Photo by striatic
4.

SEARCH, DON'T FILE

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5.

3.4 TIMES LONGER

IT TAKES TO DIG IN A FOLDER THAN TO SEARCH FOR A MESSAGE
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6.

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  • Find Web Info = Google Search
  • Find Email Info = Gmail Search
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7.

USEFUL GMAIL SEARCHES

  • has:attachment
  • from:person@gmail.com
  • subject:books
  • newer_than:2d
  • These can be combined
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8.

USEFUL GMAIL SEARCHES

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9.

SETTINGS BASICS

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10.

LETS LOOK AT...

  • Auto-advance
  • Turn off "Reply all"
  • Undo Send
  • Customize your Stars
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11.

LETS LOOK AT...

  • Turn on Keyboard Shortcuts
  • Add your photo
  • Add a signature
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12.

KEYBOARD SHORTCUTS

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13.

I USE THESE ALL THE TIME

  • r = Reply
  • a = Reply all
  • f = Forward
  • c = Compose message
Photo by jjesskalee
14.

I USE THESE ALL THE TIME

  • l = Label
  • e = Archive
  • Command + k = Link
  • Command + b, i, u =
  • Bold, italics & underline
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15.

WANT TO SEE MORE?

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16.

CREATING FILTERS

DO WE HAVE TIME?
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17.

Untitled Slide

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18.

Google Search

So many powers in that search bar
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19.

Try these...

  • "Exact phrase"
  • - Excluded Words
  • ~ Similar Words
  • OR with Multiple Words
  • ... Numerical Ranges
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20.

And these...

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21.

DOCS AND DRIVE

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22.

WHY USE DRIVE?

  • Your stuff is always wih you
  • Just login to school Gmail
  • Your stuff is always backed up
  • Built for Collaboration
  • UNLIMITED storage for free
Photo by {Flixelpix} David
23.

ACCESS THIS DOCUMENT

  • goo.gl/uH21ek
  • Click File --> Make a copy
  • This will save it to your Drive
Photo by {Flixelpix} David
24.

DOCS TOUR

  • We will use some unique tools
  • BETTER than paper
  • Research Tool, Insert image
  • Revision History, Translate
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25.

QUESTIONS?

Photo by Scott McLeod

Clint Stephens