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95% of the physical documents we scan are automatically digitalized (=the right process will be started with filled information and associated to the right team) and I will show you how you can reach the same success in your company.
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How To Introduce a Document Management System

Published on Jul 23, 2018

95% of the physical documents we scan are automatically digitalized (=the right process will be started with filled information and associated to the right team) and I will show you how you can reach the same success in your company.

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1.

How To Introduce a Document Management System

My Tips to Scan efficiently documents
95% of the physical documents we scan are automatically digitalized (=the right process will be started with filled information and associated to the right team) and I will show you how you can reach the same success in your company.
2.

Be transparent!

List all documents with a volume greater than 1% to identify the complexity of your context.
List all documents with a volume greater than 1% to identify the complexity of your context.
Photo by Saketh Garuda
3.

Start smart!

Start with documents with barcodes because the data of these ones will be automatically read by the standard capture-software.
Photo by Michał Parzuchowski
4.

Continue with forms!

Forms are easy to automate because the data usually have a predefined format and the information stay in the same area.
Photo by kenteegardin
5.

Use QR-Code for returned documents!

QR-codes should be used if the customer returns documents. The document and pre saved data will be easily identified with the QR-code.
Photo by add.me
6.

Automate the rest!

For documents with a volume greater than 5%, automate them if most of them are electronically filled. If possible validate the read-data with your database to increase the quality of read information.
Photo by Ciprian Boiciuc
7.

Check your work!

Check if less than 10% of the documents must be manually sorted. If not, check if more automatization would be worth. An alternative is to define sorting-sheet for each organization that will make the sort.
Photo by hjl

Jérôme Galeuchet

Haiku Deck Pro User
http://ch.linkedin.com/in/jeromegaleuchet/de