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Inbox Zero

Published on Nov 20, 2015

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PRESENTATION OUTLINE

1.

Inbox Zero

SFX Technology Session #4
Photo by khrawlings
2.

How much email is in your inbox?

Photo by ticoneva
3.

0

4.

20

5.

50

6.

100

7.

1000

8.

More?

9.

Inbox Zero

Merlin Mann
Photo by Thomas Kamann
10.

Achieving inbox Zero

Photo by Stuck in Customs
11.

Cut the spam

Step 1
Photo by Uwe Hermann
12.

unroll.me

for unsubscribing
13.

Be proactive

Step 2
Photo by VinothChandar
14.

be mindful of new subscriptions

consider a secondary "sign up" email
Photo by KJGarbutt
15.

Or use a disposable email

10minutemail.com
Photo by Ontario Wanderer
16.

Rules of inbox zero

Step 3
Photo by fixedgear
17.

rules of inbox zero

  • Process to zero
  • only 4 folders
  • take action
Photo by Zach Dischner
18.

Process to Zero

Only open your email to take action
Don't open your inbox unless you plan on acting upon it and "processing" it down to zero. This will take a while the very first time you tackle your inbox, but once you are at or close to zero it becomes more manageable.
Photo by Leo Reynolds
19.

Only 4 folders

Keep your inbox clear as you go
Photo by Jungle_Boy
20.

Only 4 folders

  • Archive
  • Waiting for
  • action required
  • maybe someday
Photo by ecstaticist
21.

Take action

Make sandwiches, don't just take the orders
Photo by avlxyz
22.

How to act on an email

Photo by Robert Thomson
23.

Untitled Slide

24.

1. Delete [Or Archive]

Will you ever need this again?
Photo by photosteve101
25.

2. Delegate

need someone else?
Photo by Stuck in Customs
26.

2. Delegate

  • Forward the message
  • CC yourself
  • Place in "Waiting for" folder
Photo by Stuck in Customs
27.

3. Respond

Can it be answered in 2 minutes or less?
Photo by andrewrennie
28.

4. Defer

Will it take longer than 2 minutes?
29.

5. Do

Handle what the email asks, or defer
Photo by Jaydot
30.

Untitled Slide

31.

How do I start?

Photo by The Happy Rower
32.

Start "acting on" your inbox

5 steps, 4 folders
Photo by epSos.de
33.

Outside help

Photo by lydia_shiningbrightly
34.

the email game

emailga.me
35.

Mailstrom

https://mailstrom.co/
36.

declare Email bankruptcy

for a one-time refresh to get started
Photo by thoughtfactory
37.

Questions?

Click to add more text here
Photo by Billy Wilson Photography
38.

References

Photo by Jeff Kubina
39.

http://danstechlinks.blogspot.ca/

Photo by Pink Sherbet Photography

Daniel Powell