Set due dates or milestones according to the deliverables in the proposal working backward form the due date. If you need items be sure to ask at the beginning (i.e. resumes, bios, LORs). Partners should also come in at the start. Be very certain you have the right registrations if any of those are required.
Resource: Free timeline software
Microsoft downloads into PPT (gantt charts)
https://www.officetimeline.comBlog:
http://blog.officetimeline.com/