Week 4

Why do you NEED Volunteers?

• You can't be everything to your event/project!
• Volunteers have skills and time that you may not!
• Many hands...

Event Day Volunteers

• Workers. Lots.
• Not necessarily a strong connection to cause/event
• Specific date, time, task.

Event Committee

• Chair(s), Vice Chair, Sales, Media, Sponsorship
• Committees activate a charity's strategic mission by driving revenue
• They use their skills and align the charity with their own networks
• Small group with long-term vision

Board of Directors

• Provide oversight of the entire organization
• May be involved in fundraising events and projects

Building Your Committee

• slide4

Committee Structure

• CC slide 5

Role of Staff with Committee

Committee Roles at Event

Saying THANK YOU

• Thank often - Committee meetings, at event, after event...
• For Chairs or long-time members: flowers,note from Senior Staff, plaque
• For members - phone calls from staff and Board as appropriate

Event Debrief

• Essential! A debrief will help you steward your committee while receiving useful feedback for future events
• Get all Committee's feedback
• What worked? What didn't? What could be changed/improved for next time?
• Take notes!!

Event Volunteers

• Day-of volunteers are the lifeblood of a large event
• They do much of the heavy lifting and are representing the organization
• Recruit good volunteers, manage them well, treat them well, thank them!!

Event Volunteer - Finding and Recruiting

• Start with your donor base/past volunteers
• Charity Village
• Volunteer TO
• Corporate Partners/Sponsors
• Community Groups
• Where else??

Finding the right volunteers

• Slide 10

Possible Volunteer Roles at Event

Pre-Event Communications

Respecting Volunteers!!

• Let them know their job, all it entails, when you expect it will be complete, and when it actually is complete!
• Treat them like gold...better to use repeat volunteers than to always be training new ones
• Get them into your donor database
• Ask them to donate if/when the time is right

Volunteer tips

• Don't overstaff, but allow for no-shows
• Feed volunteers!
• Let them go when work is done
• Get competent Team Leads
• Ensure a plan to get them home depending on location
• Be honest with volunteers - ensure they can be flexible with tasks, times
• You can fire volunteers!!!