Workplace Meetings
Published on Oct 17, 2022
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Workplace Meetings
EDT/723: week 8 - instructional content in multiple forms
The instructional content deals with workplace meetings. Many of you will find employment within your sector, and one of the main features of a workplace meeting will be your participation in workplace meetings.
Agenda
- Meeting Etiquette
- Effective Meeting Elements
- Kinds of Meetings
The items to be presented include proper meeting etiquette for in-person and virtual meetings, identifying meeting elements that make a meeting effective, and learning about different kinds of meetings.
Face-to-Face Meetings
Let's have a look at a routine workplace meeting.
Link to Video: https://www.youtube.com/watch?v=LkQnruCpOfU
Link to Video: https://www.youtube.com/watch?v=LkQnruCpOfU
Meeting etiqutte: do's & don't
- Arrive on time
- Be prepared
- Interrupt politely
- Turn the phone on vibrate or mute
- Offer solutions to problems
Here is a list of what you should and should not do in workplace meetings.
First, punctuality is important
Simply arriving on time is not enough; you must have your stationary ready.
When you want to say something in a meeting, use an expression such as, "Excuse me for the interruption."
Have your phone on mute or vibrate mode and only answer in an emergency.
Last, be constructive in presenting solutions to real problems.
First, punctuality is important
Simply arriving on time is not enough; you must have your stationary ready.
When you want to say something in a meeting, use an expression such as, "Excuse me for the interruption."
Have your phone on mute or vibrate mode and only answer in an emergency.
Last, be constructive in presenting solutions to real problems.
Virtual Meetings
Nowadays, virtual meetings are much more common in many workplaces. Sometimes, they are referred to online meetings.
Photo by Maxime
Untitled Slide
Online meetings follow the same basic principles used for in-person workplace meetings.
First, planning and preparation are important, so make sure you join the meeting link on time and ensure your audiovisuals function properly.
You want to remove any distractions, such as noise and that glassware sitting on the table behind you.
When asking or responding to meeting points, allow for some time because we are dealing with online communication, so there might be a slight lag.
First, planning and preparation are important, so make sure you join the meeting link on time and ensure your audiovisuals function properly.
You want to remove any distractions, such as noise and that glassware sitting on the table behind you.
When asking or responding to meeting points, allow for some time because we are dealing with online communication, so there might be a slight lag.
elements of effective meeting
- Create an agenda
- Decide venue and time
- Send agenda to participants
- Keep discussion focused on agenda items
- Allow everyone to speak on items
- Obtain a copy of the meeting mintues
An effective meeting includes listing several items discussed in a meeting as an agenda, and the agenda should be sent at least 1 week before to the meeting participants.
Finding a meeting location and setting a specific time help in planning.
The meeting chair ensures that the discussion does not include non-agenda items.
Each meeting participant should have the chance to speak.
Finally, someone will be assigned to take meeting notes, and the notes should be emailed to meeting attendees.
https://www.jredmondknight.com/2021/11/03/eight-elements-of-effective-meeti...
Finding a meeting location and setting a specific time help in planning.
The meeting chair ensures that the discussion does not include non-agenda items.
Each meeting participant should have the chance to speak.
Finally, someone will be assigned to take meeting notes, and the notes should be emailed to meeting attendees.
https://www.jredmondknight.com/2021/11/03/eight-elements-of-effective-meeti...
Untitled Slide
Here is a sample staff meeting agenda. Notice how the meeting functions procedurally.
https://cdn.vertex42.com/WordTemplates/images/staff-meeting-agenda-template...
https://cdn.vertex42.com/WordTemplates/images/staff-meeting-agenda-template...
Untitled Slide
The meetings that you will likely engage in are routine work meetings.
A status update meeting could involve providing an update on a project proposal.
A problem-solving meeting was observed in the Face-to-Face Meeting video in which team members were discussing the lack of sales.
This presentation is an example of an information-sharing meeting.
A status update meeting could involve providing an update on a project proposal.
A problem-solving meeting was observed in the Face-to-Face Meeting video in which team members were discussing the lack of sales.
This presentation is an example of an information-sharing meeting.
Further reading
- Meetings: Kinds and Purposes
- The Robin Team Blog
For additional information, refer to the pdf handout: Meetings: Kinds and Purposes, and the blog about Ineffective Meetings.
https://robinpowered.com/blog/bad-meetings-how-to-avoid-manage
https://robinpowered.com/blog/bad-meetings-how-to-avoid-manage
references
- Hansberry, A. (n.d.). Online Meeting Etiquette. Pinterest. Retrieved October 17, 2022, from https://www.pinterest.ca/pin/783767141394237212/
- Knight, J. R. (n.d.). Eight Elements of Effective Meetings. Jennifer Redmond Knight. Retrieved October 17, 2022, from https://www.jredmondknight.com/2021/11/03/eight-elements-of-effective-meeti...
Please refer to the sources cited in the references list for further support.
references
- Meeting Etiquette. (2016, July 25). [Video]. YouTube. Retrieved October 17, 2022, from https://www.youtube.com/watch?v=LkQnruCpOfU
- The Robin Team. (n.d.). Bad meetings: How to avoid and manage them. Robin. Retrieved October 17, 2022, from https://robinpowered.com/blog/bad-meetings-how-to-avoid-manage
references
- The Six Types of Team Meeting. (n.d.). Sessionlab. Retrieved October 17, 2022, from https://www.sessionlab.com/wp-content/uploads/types-of-team-meeting.jpg
- Vertex42. (n.d.). Staff Meeting Agenda Template. Retrieved October 17, 2022, from https://cdn.vertex42.com/WordTemplates/images/staff-meeting-agenda-template...
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Images and links that were used in this presentation are cited so you can easily access the resources.
An additional print instructions video accompanies this slide for additional support.
Apply settings appropriately, such as color or grayscale.
Images and links that were used in this presentation are cited so you can easily access the resources.
An additional print instructions video accompanies this slide for additional support.
